Please see the attached propane contract for 2025-2026!
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Board Vacancy
A vacancy recently came open on the GFF HOA Board of Directors. Currently we are down to six members. The Board of Directors is looking for someone interested in serving through the remainder of the 2025-2026 term. The officer role you can serve in is open for discussion depending on the candidate’s strengths and desires. If you are interested in joining the Board of Directors and serving the association and your neighbors, please send an email to bod@greenfieldfarmsnh.com or mail a letter of interest to PO Box 10344, Bedford, NH 03110. If we have more than one volunteer, the Board of Directors may solicit more information so as to vote/select the best candidate for the position.
If you know of someone who might be interested or would make good addition to the BOD, please seek them out and encourage them to volunteer.
Please submit an email or letter of interest no later than 5/15/2925. The Board will plan to make a decision at its May 19, 2025 regular meeting.
Tree Pruning
2025 Annual Homeowners Meeting
Hello and Happy New Year, Greenfield Farms Residents!
Please Save The Date and Join Us for our Annual Public Meeting!
The Bedford Public Library * 3 Meetinghouse Rd, Bedford, NH 03110
Wednesday, January 29th at 6:00-8:00 PM
In Case A Snow Date Is Needed: Thursday, January 30th at 6:00 – 8:00 PM
Annual Meeting Zoom video registration Removed
If you wish to attend the GFF Annual Meeting via Zoom video conference, please select the link above and register for the meeting. Provide the name of the owner who resides in GFF. We will use this to pre-verify/simplify the owner/address of those attending for voting purposes. Please register early. If we exceed a certain threshold, we will need to purchase more participant slots. The earlier the GFF BOD is aware the more responsive we can be in getting these extra slots.
Meeting will begin at 6:00PM. However, the video feed is being opened early at 5:30 to absorb for technical glitches or user interface issues. Please bear with us as the BOD will have a lot of actions taking place at once prior to the start of the meeting.
The Greenfield Farms Homeowners Association consists of 219 properties governed by Declaration of Covenants, Conditions, Easements and Restrictions (CCERs), Articles of Agreement (AoA) and By-laws, which are enforced by the Board of Directors (BOD). Evergreen Management is a third-party company that provides financial management and collection services for GFF.
The BOD consists of homeowners who volunteer to serve for a 2-year term with the intention of upholding the standards as outlined in HOA CCERs, AoA, and By-laws to keep our neighborhood the special and charming place that it is. The Board members meet monthly to discuss various topics that arise within the Homeowners Association (HOA) including budgeting expenses, maintenance of common areas within the HOA, and concerns brought forth by fellow residents or outside entities.
The GFF Board will host its annual public meeting in January. All homeowners are strongly encouraged to attend as you will have an opportunity to provide input on current and upcoming topics.
During this meeting, new Board members are elected and the HOA’s budget and annual dues are outlined.
As of January 2025, there will be three vacant Board Member positions.
The BOD highly encourages you to consider serving on the BOD. They will be happy to provide you with more information at the annual meeting regarding the roles and responsibilities of each position for your thoughtful consideration to serve. Should you wish information ahead of the meeting, please email the BOD at bod@greenfieldfarmsnh.com.
Furthermore, if you would like your vote to be heard on matters of importance (elections, budget matters and/or motions) but you cannot be present at the meeting you may submit a proxy on your behalf. All proxies must be notarized and received by the Secretary no later than 30 minutes before the start of the meeting. The proxy form (attached) is also posted on the GFF website: https://www.greenfieldfarmsnh.com. Once completed, you can submit your proxy via email to secretary@greenfieldfarmsnh.com, mail to P.O. Box 10344, Bedford, NH 03110 or have it hand carried to the meeting by your proxy representative.
If you cannot attend in person and would like to participate, please use the Zoom link above and email BOD@greenfieldfarmsNH.com for any questions or issues. Individual members will be able to vote via Zoom, but the HOA/BOD takes no responsibility/liability regarding technology degradation and/or connection issues.
We look forward to seeing and meeting you.
Sincerely,
GFF Board of Directors
Attachments:
Fencing Policy Guidelines
Please click below to see Greenfield Farms Homeowner Association Fencing Policy & Guidelines and Approval Process!
Bridge Repair Timeline
Please see the attached document for the GFF Bridge Repair Timeline!
Board Vacancy
A vacancy recently came up on the GFF HOA Board of Directors. Currently we are down to six members. The Board of Directors is looking for someone interested in serving as Architectural Review member (of which there are to be 3) through the remainder of the year. New BOD roles will be chosen in 2025. If you are interested in joining the Board of Directors and serving the association and your neighbors, please send an email to bod@greenfieldfarmsnh.com or mail a letter of interest to PO Box 10344, Bedford, NH 03110. If we have more than one volunteer, the Board of Directors may solicit more information so as to vote/select the best candidate for the position.
Please submit an email or letter of interest no later than 11/06/24. The Board will plan to make a decision at its November 2024 regular meeting.
Thank you!
Solar Panel Policy Guidelines
Please click below to see Greenfield Farms Homeowner Association Solar Panel Policy Guidelines and Approval Process!
GFF HOA Renewable Energy Sources and Systems – Solar Panel Policy Guidelines
Annual Assessment Reminder!
As a reminder, the annual assessment of $595.00 was due on 4/1/24. If you haven’t done so already, please send in your annual dues asap and before 5/1/24 to avoid interest and late fees being charged.
HOA 2024 Dues Increase
February 11, 2024
Dear Greenfield Farms Homeowner:
This letter is to notify you that the 2024 annual assessment for Greenfield Farms Homeowners Association (GFF HOA) of Bedford, NH will be going up by $100.00 from last year. The assessment of $595.00 will be due on April 1, 2024, and represents a 20% increase from the prior year. The purpose of this letter is to explain why the Board of Directors increased dues by $100.00.
From 2020 – 2023, the common areas of Greenfield Farms were maintained by Outdoor Pride Landscaping. During late 2019, the Board of Directors entered into a three-year contract with Outdoor Pride and the annual contract price that was offered to our HOA was fixed at $73,426/year. As you may recall, Covid-19 hit in early 2020 and shortly thereafter, labor shortages became prevalent, fuel prices skyrocketed, and inflation rose significantly. During this time, Outdoor Pride was obligated to uphold the contract they offered to GFF HOA even though they were likely facing financial pressure during this uncertain time.
In anticipation of a significant increase in pricing for the 2024 year from our incumbent, Outdoor Pride, the Board of Directors decided to issue a formal Request for Proposal (RFP) to multiple landscaping companies in an effort to obtain the best possible pricing. As it turns out, many larger landscaping companies chose not to submit a bid to GFF HOA, preferring not to deal with Homeowner Associations. Some other companies were concerned about not having sufficient labor to handle their existing customers, let alone taking on a property as large as Greenfield Farms. That being said, we did receive a bid from Morin’s Landscaping and Outdoor Pride. Morin’s offered GFF HOA a two-year contract for $84,770 per year. Outdoor Pride’s proposal came in at slightly over $92,000 and they only offered a one-year contract.
The Board of Directors had heard good things about Morin’s Landscaping and contacted 6-8 of their references, all homeowners’ associations. We heard glowing reports that most of Morin’s employees have been with them for a long time and are well trained. As well, their references said Morin’s has wonderful attention to detail, they provide excellent service, have prompt response times, and they assign a dedicated manager/foreman to our contract for easy communication if problems occur. Given these glowing endorsements and the fact that they offered a two-year contract at more than $7,000 less than Outdoor Pride, the Board of Directors made the decision to move our landscaping contract to Morin’s effective 2024 through 2025.
The increase of $11,344 in landscaping contract costs from 2023 to 2024 ($84,770 – $73,426 = $11,344) essentially results in an increase of $51.79/homeowner/year. The Morin’s contract at $84,770 will cover spring and fall clean-up, weekly mowing, fertilization, GFP ornamental tree pruning, shrub trimming and weeding. Additional services like brush overgrowth cutback, replacement of trees and shrubbery from storm damage, removal of fallen trees etc. are not covered in the landscaping contract. These services are offered by Morin’s but on an ad-hoc basis and are priced separately. Now that the Greenfield Parkway road pavement project is complete (with the exception of the bridge repair), one project we anticipate undertaking is to improve the center medians of the Greenfield Parkway. Many of the mulch beds were removed with the repaving project and many shrubs have died. The Board has allocated an additional $11K from last year’s budget for these projects which equates to an additional $50/household from last year.
If you wish to view the 2024 budget in more detail, please go to www.greenfieldfarmsnh.com and navigate to the Welcome page. On the right-hand side, you’ll see under “Recent Posts,” the HOA 2024 Operating Budget. If you open this presentation, you’ll see on slide 7 more detail regarding 2023 actual expenses vs. budget and the 2024 budget.
The Board of Directors is working hard to maintain a beautiful neighborhood here at Greenfield Farms while always striving to keep costs as low as possible. As well, we are always looking for volunteers. If you wish to know more about what the Board of Directors does to serve Greenfield Farms, please feel free to email us at bod@greenfieldfarmsnh.com.
Respectfully,
Board of Directors,
Greenfield Farms, Bedford NH
PO Box 10344
Bedford, NH 03110